Privacy & Website Policy

 

This notice sets out when and why I collect personal data about you.  It explains how I use it, keep it safe and to whom I may disclose it.

If you are an existing or prospective client, then I ask you to read and understand this notice.  It should be read in conjunction with my general terms and conditions.

As the data controller I collect, process and store the personal information that you provide me with. 

This notice does not apply to any website which contains links to our website or to any website to which I provide links.

 

The information I may collect

 

The information I collect will depend on my instructions and what you have asked me to do.  I will  not ask you to provide me with more data than I require in order to provide you with legal services or to enter into a contract with you to provide those services.

When you complete forms on the website, telephone, email or otherwise correspond with me, I collect the personal information that you provide to me.  That personal information may include your name, employment details, business activities, personal and business contact details, your personal preferences and requirements, financial information, personal description, photograph, any national identifier, date of birth and your personal circumstances.

 

If you are not my client, I may obtain such information about you from my client or other publicly available sources with a view to providing my client with legal services.  Normally I will not have to tell you that I have this information if you have it already or if doing so would impair the ability for me to provide legal services to my clients and potential clients.

 

Cookies are small amounts of information which are stored on your computer.  Cookies make it easier for you to log on to and use the site during future visits.  They also allow me to monitor website traffic and to personalise the content of the site for you.  You may set up your computer to reject cookies although, in that case, you may not be able to use certain features on the site.  I may also collect technical information and data from your use of the website.

 

Why I process your personal information

 

I collect personal information primarily for the purposes of a) providing you with legal services b) complying with the regulatory and legal obligations c) complying with the operational requirements and d) assisting me to improve and market my services.

 

If you do not provide me with your consent to process your data in this way, I may have to stop working for you, as it may mean that I am unable to provide you with accurate or correct legal advice or comply with my legal or regulatory obligations.

 

The legal basis’ upon which I may process your personal information includes your consent, our legitimate interests, pursuant to a contract between you and me or to comply with my legal or regulatory obligations.

 

Our legitimate interests include offering to provide you with legal services, quotations and preliminary advice prior to formal instructions.  It also includes enabling us to process payments, manage and develop our business, for marketing activities and to better understand how our website and services are used.  It also includes hosting and maintaining our website.  It also includes enforcing the terms of any contract between us and any client.

 

I  do not process your personal information in any automated way which has a significant effect of the individual concerned or produces legal effects which affect that individual.

 

To whom I may pass your personal information

 

I will never sell your data and will keep it safe and secure at all times.

 

There may be occasions when I need to pass your information to third parties pursuant to my professional and legal obligations.  I may also need to pass your information to third parties during the course of your transaction or pursuant to the work that I am undertaking on your behalf.

 

The third parties to whom I may pass your personal information may include regulatory, law enforcement and fraud prevention bodies and agencies; companies and individuals that introduce you to me; medical practitioners; barristers; experts; courts and tribunals; people you ask me to provide your information to; and persons and companies who satisfy me that they have your consent to provide them with your personal data, such as those seeking legal advice or quotations on your behalf, provided that I will not be in breach of my legal or regulatory obligations.

 

I may share limited technical personal information, such as your IP address, with Google Analytics.  I use this information to understand how people use my website and not for direct marketing purposes.

 

 In some cases, personal information may be transferred (the definition of which includes making available remotely) to countries outside of the EEA.  This will only happen if this is done with your informed consent; is necessary for the performance of a contract between me and a client; or is to a country or international organisation which provides appropriate safeguards.

 

Retention of your personal information

 

The information that you provide to me or that I collect is stored on our secure servers or in hard copy in our storage facilities.

I will retain your information for a reasonable period or as long as the law requires and for the specific purposes for which it was obtained.  Generally speaking, your information will be retained for a minimum period of six years but possibly longer, depending on the circumstances of the matter, my legal and regulatory requirements and the risk to me of any future claims.

 

Your rights

 

You have the right to request that I  provide you with access to and rectification of your personal information.  In some circumstances you have the right to restrict or object to the way in which I process your information or to request the erasure of it.  You may have the right to ask me to transfer your personal information to another person or business.

 

You have a right for your information not to be used for marketing purposes.  I would ordinarily seek your consent before using your information for marketing purposes.  If you are my client, you will be given the opportunity to opt in or out of marketing.  You can change your mind at any time.  If I have obtained your consent to process your personal information, you can withdraw that consent at any time by contacting me.

You have a right to lodge a complaint with the supervisory authority.  The supervisory authority in the UK is the Information Commissioner’s Office (www.ico.org.uk).

 

Contacting me

 

I am the appointed  Data Protection Administrator.  Any queries in respect of your data, this policy or your rights should be sent to me. 

I may have to verify your identity before fulfilling any request or query that you may have and I may ask you to put your request or query in writing.

 

Changes to this policy

 

I may change this privacy policy from time to time, normally if there is a change in the law.  Any changes will be added to the website.